Key dates and reminders

Contracts have time-sensitive obligations: notice periods, auto-renewals, fee escalations, audit windows. Missing them is expensive. Clment’s key dates feature is how you track them.

Auto-extracted key dates

When you upload a contract, Clment AI extracts these dates automatically (where present):

• Effective date — when the contract starts.
• Expiry date — when it ends (for fixed-term contracts).
• Term length — for contracts expressed as “N years from effective date” rather than a hard end date.
• Auto-renewal trigger — the date by which a notice of non-renewal must be served.
• Notice period — how many days before renewal/expiry notice must be sent.
• Initial-term end date — for contracts with an initial term followed by automatic rolling renewals.

You can correct any of these on the contract page. Corrections feed back into the AI for similar contracts.

Adding custom key dates

In addition to the auto-extracted ones, you can add custom dates per contract:

1. Open the contract.
2. On the Summary tab, find the Key Dates & Notifications card.
3. Add custom date — pick a date + label (e.g. “Q3 review”, “Price increase trigger”, “Audit window opens”). (If any of the standard dates are still missing, an Add date menu offers those alongside the custom option.)
4. Leave Email me a reminder on if you want an email ahead of the date — you can change how many days ahead afterwards.

Custom key dates are useful for things the AI can’t easily extract — internal review milestones, dates tied to other systems, follow-up cadences.

Email reminders

Every key date can carry a reminder. New custom dates default to an email 30 days before; use the settings icon next to a date to open Customise reminder, where you set any number of days from 0 to 365 — 7 for a short-notice obligation, 30 for a typical renewal notice period, 90 for a high-value or complex renewal. Set it to 0 (or switch the reminder off when you create the date) to track the date without emailing anyone.

Each key date has one reminder offset — changing it replaces the previous choice. The same popover can save your choice as the default for this contract’s type or category, so the next contract like it starts where you want it.

Reminders go to whoever set the reminder up — their date, their inbox. If that person has since left the organisation, the reminder falls back to the organisation’s primary contact so it isn’t silently lost. Recipients who’ve switched Contract Expiry Alerts off under Settings → Notifications don’t get the email.

Reminder emails are sent around 8am in your organisation’s timezone by default — an admin can pick a different hour with the “Send key-date reminder emails at” setting on Settings → Notifications (the timezone itself is set on Settings → Organization). The “days before” countdown is computed against your organisation’s local calendar, so a 30-day-before reminder lands on the right day wherever your org is based.

Calendar feed (iCal)

Some teams prefer their calendar app to be the source of truth for time-sensitive obligations. Clment offers a personal iCal feed you can subscribe to from Outlook, Google Calendar, Apple Calendar, or any other client that supports calendar subscriptions.

To set it up, open Settings → Notifications → Calendar subscription and generate your feed URL. See Calendar feed (iCal) for the full walkthrough including how to add the feed to each calendar app.

The feed is scoped to you personally — you see key dates on contracts you own or have been mentioned in. It’s read-only; events in your calendar don’t push changes back to Clment.

See also

• Calendar feed
• Mentions and assignments
• Status, tags and risk